Business generates data everyday, when you run an accounting software, use email or create a excel spreadsheet, all of that information is stored as data. These data files are changing with time; daily, weekly, monthly and even annually. A file that was created in the early morning will most likely have changed several times throughout the day as information is added or removed.
Therefore, unless your business is done and recorded with paper and pen, the business process is dependent on all this data being available whenever you need it. Since your business runs on this data, you will ALWAYS need it. A busy business person will most likely take this data availability for granted, up until the point it suddenly is not available anymore. If you do not have up to date backup of your data, your business will suffer.
Fact is, data can be lost, corrupted, compromised or even stolen. When the data is no longer available, your business is disrupted, and will remain disrupted until that data is somehow RECREATE, or RECOVERED. To re-create will take too much time, recovery is normally preferred.
This leads us to our top 3 tips on how to protect your business from being disrupted or even interrupted. Your business is dependent on your computer systems running, read on to know more about how to minimise interruption from IT failing.
TIP #1: Protect Against Hard Disk Failure
If important data files were centrally stored in a shared hard disk or shared data storage unit, and if the storage can recover from the loss of 1 hard drive out of 4 for example, then you are protected from hard drive failure.
Computer Hard Disks fail over time, it’s not a question of ‘if’, but a question of ‘when’, the answer is never certain. Combining 3 or more physical hard disks, into logical units to provide data redundancy, will protect the system against data loss, due hard disk failure. The technical term of this is RAID or Redundant Array of Inexpensive Drives or disks.
For example, a storage enclosure may be installed with 4 hard disks, should 1 of the 4 hard disks fail, data integrity will still be preserved. All needs to be done is to replace the damaged hard disk with a new one. No disruption to business.
TIP #2: Protect Against Data Loss
If there is no copy of data besides the original, and the data is corrupted, ransomed or otherwise lost, it shall remains lost (because there is no way to recover the data back).
Convention states that you do not truly own data that only exists as a single copy. To truly own a piece of data, there should be at least 2 copies of it, stored in separate locations.
This is Data Protection, if for any reason, the data is lost, corrupted, compromised or stolen, you will still have a backup copy ready for recovery, to replace the lost data. Disruption to your business is minimised.
TIP #3: Protect Against Computer System Failure
Just as business information is stored as data, so is computer software systems. Therefore, it is similarly vulnerable to corruption or any other form of destruction or loss. The only difference is when system data files are corrupted, your business computer systems will stop running altogether. When this happens, your business will stay disrupted, until the computer system is recovered and brought back up online.
Therefore, it makes sense to make sure whatever backup solution you implement includes SYSTEM RECOVERY as well as DATA RECOVERY features.
We often hear feedback from clients that they never thought they needed backup solution in place, because their office only had 1 computer and 2 laptops. Here is the main thing, the 1 computer runs your financial software, which keeps track of orders and invoices. the 2 laptops create quotes and stores client data. even the loss of 1 out of 3 computers in this small organisation spells a significant disruptive force to your business.
Backup is not expensive, compared to the big returns in investment, when something goes wrong. Besides, it is way better to have a backup when you don’t need it, than to have no backup when you need it.
This is an technical advice essay by HOLDFAST SDN BHD, your office automation systems advisor, and trusted business transformation partner.
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